How to create a QR menu

Step-by-step guide: store, content set, QR menu and placement — then categories, items, tables, waitstaff and your own domain.

How to create a QR menu

How it works

Below is the recommended order. Each stage can be done separately: store, content and QR menu are stored in the library — save and continue later. Add categories, items, tables, waitstaff and your domain when it suits you.

  1. Sign up: Sign up and open the QR Menu section in your dashboard — then follow the steps below in order or one at a time.

  2. Store: Create a store profile in the library or directly in the QR menu wizard.

  3. Menu content: Create a content set in Menu content — you will add categories and dishes later. One set is linked to one QR menu.

  4. QR menu: Build the QR menu via Create QR menu (full wizard) or Create in My QR menus: you need a store profile and content set; the rest can be filled in later.

  5. Download and placement: Download the QR code and place it in the dining room — you can do this right away, without waiting for a full menu.

  6. Categories: Add catalogs and sections — before launch or later, whenever it suits you.

  7. Items: Fill in dishes with photos and prices — you can add more anytime.

  8. Tables: If needed, enable orders, add tables and download QRs for tables.

  9. Waitstaff: Invite waiters and assign them to tables — when you need call-from-menu.

  10. Custom domain: Connect your own hostname for the menu and short URL — optional, anytime.

Step 1. Store profile

A store is your restaurant, café or hotel card: contacts, address, Wi‑Fi, opening hours and logo for the QR menu page.

  1. Open the section: In the dashboard open QR Menu → Stores.

  2. Create a profile: Click Create store and enter a name.

  3. Basic info: Add a description and upload a logo — it will appear in the menu header.

  4. Contacts and address: Enter phone, email, website and address with a map for guests.

  5. Wi‑Fi and hours: Fill in Wi‑Fi details, weekly schedule and social media links.

  6. Save: Save the profile — you will select it when creating a QR menu together with the linked content set.

Create the profile under Stores or in the QR menu wizard. One store is linked to one content set.

Step 2. Content set

A content set is the menu shell in Menu content. In the set card you manage catalogs, categories, items, tables and staff. One set connects to one QR menu; for a second location use a separate store and set.

  1. Open the library: In the dashboard open QR Menu → Menu content.

  2. Create a set: Click Create and name it — e.g. Main menu or Summer menu.

  3. Open the set: Open the set card — categories, items, tables and staff will be available from here later.

  4. On to QR menu: Save the set and create the QR menu in the wizard — you can show it to guests even without categories and dishes yet.

A name alone is enough — you can go straight to the QR menu. Categories and items can be added before or after launch.

Step 3. Creating a QR menu

The wizard links store, content set and design into one QR code. Both profiles are required to save; categories and dishes can be added later.

  1. Open the wizard: In My QR menus click Create QR menu (full wizard) or Create for a quick link from existing profiles.

  2. Store: Pick an existing store from the library or create a new one in the wizard.

  3. Content: Pick a set from the library — one QR uses one set. Categories and items can be added before or after saving.

  4. Template: Choose a menu page layout and color palette for your brand.

  5. QR design: Customize the QR code: colors, center logo, frame and call-to-action text.

  6. Save: Click Save — the QR menu appears in the list and is ready to download.

The menu is ready. Download the QR code and place it in the dining room — you can fill categories and dishes before or after going live.

Step 4. Download and placement

Download the QR menu in the format you need, print it and place it where guests will see it first.

  1. Open QR menu: In My QR menus select the code you need.

  2. Choose format: PNG for screens, SVG and EPS for print shops, PDF for printing.

  3. Download: Click Download and save the file or send it to a print shop.

  4. Place: Print and place the QR on the counter, storefront, entrance or in the dining room.

  5. Test: Scan the code with your phone and make sure the menu opens.

The QR code stays the same — update dishes and prices in the dashboard without reprinting.

Menu categories

Set up structure: catalogs and sections in the content set card — before or after launching the QR. Guests see changes on the same QR code.

  1. Open categories: In the content set card open Categories and sections.

  2. Add catalogs: Create catalogs: main menu, bar, breakfasts, banquet, etc.

  3. Create sections: Inside a catalog add categories — starters, mains, desserts — with covers if needed.

  4. Save: The structure appears in the QR menu instantly — no need to reprint the code.

When sections are ready, move on to items — dishes with prices and photos.

Items (dishes)

Add dishes to ready categories: photo, price, description, weight, allergens and labels. Changes are visible to guests immediately.

  1. Open items: In the set card open Items — the list of all dishes.

  2. Add an item: Click Add item, pick a category and fill in name, price and photo.

  3. Dish details: Add description, weight, allergens and labels (vegan, spicy, etc.).

  4. Check the menu: Scan the QR menu and make sure dishes show in the right sections.

Filter the items list by category, pause items and edit anytime.

You need at least one category. Items and New item are separate pages in the set card.

Tables and per-table QR

Each table gets its own QR code with the same design as the menu. Guests land on their table: the number is filled into the order, and analytics show scans per table.

  1. Enable orders: In the menu content set turn on Accept orders — without it the Tables section is unavailable.

  2. Open tables: In the content module go to Tables. You need at least one linked QR menu.

  3. Add tables: Enter a table number or a range — the QR and link are created automatically.

  4. Call waiter: Optionally enable Call waiter on the table and assign a waiter from Staff.

From a table guests order dishes and call a waiter. The dashboard shows which table an order came from.

Tables are available when Accept orders is enabled in the content set and a QR menu is linked to that set.

Downloading table QRs

When tables are created, download a QR for each table — one by one or bulk as a ZIP. The design matches the QR menu.

  1. Open tables: In the content set go to the Tables section.

  2. Download one QR: For the table you need click Download QR (SVG) — the file is ready to print.

  3. Bulk download: Select several tables, click Download and pick formats — you get a ZIP with all QRs.

  4. Choose format: PNG, JPG, SVG, PDF or EPS — for screens, printing or print shops.

  5. Place on tables: Stick or place a QR on each table — the table number is filled into the order automatically.

Stick or place codes on tables — guests open the menu with their table number already set.

Download one table QR via Download QR (SVG); select several tables and download a ZIP in the formats you need.

Staff and waiters

Waiters are invited to the content set by email. You can assign tables so guests call their waiter, and notifications only come from selected tables.

  1. Open staff: In the menu content module open the Staff card (next to Tables).

  2. Invite a waiter: Click Invite waiter and enter the WebQRMenu user's email.

  3. Assign tables: Select the tables from which the waiter will receive call notifications.

  4. Enable call on the table: In the table card enable Call waiter and pick the right staff member.

  5. Test as a guest: Scan the table QR and make sure the call button works and the waiter gets the notification.

Assigned tables can be changed anytime. A removed waiter stops receiving calls from those tables.

The waiter must be registered in WebQRMenu with the same email. Add at least one table first.

Custom domain (optional)

Optional last step: connect your own hostname so guests see your brand in the menu URL and short link.

  1. Domain settings: Open domain settings in the dashboard and prepare a hostname, e.g. menu.example.com.

  2. Add a domain: In the dashboard open domain settings and add a hostname, e.g. menu.example.com.

  3. Configure DNS: At your registrar add the CNAME and TXT records shown in the dashboard, then wait for verification.

  4. Select in the QR menu: In the QR menu wizard or editor, choose the verified domain in the short URL settings.

  5. Check the URL: Scan the QR menu: the browser should open your hostname, not the default WebQRMenu address.

After DNS and SSL are verified, pick the domain when creating or editing a QR menu — guests open the menu on your address.

Hostname setup and limits are managed in domain settings in the dashboard.

Learn more about other features

Choose a section and find out more

Custom domain Your hostname for QR and links Download formats SVG, PNG, PDF and more QR code tracking Scan analytics Workspace Team QR code management

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